Breaking a lease is a significant decision and should be done in a formal and respectful manner. Here’s a guide on how to write a letter breaking your lease:
1. Include Your Information:
- Your name
- Your current address
- Date
2. Landlord/Property Manager’s Information:
- Name of the landlord or property manager
- Address of the rental property
- Salutation (e.g., “Dear [Landlord’s Name],”)
3. Clearly State Your Intent:
- Begin the letter by clearly stating your intention to break the lease. Be straightforward and concise.
4. Provide a Valid Reason:
- Briefly explain the reason for breaking the lease. Common reasons include job relocation, health issues, or a change in personal circumstances. If there are specific clauses in your lease agreement that allow for early termination, mention them.
5. Mention the Lease Terms:
- Include details about your current lease, such as the starting and ending dates, and any specific terms related to breaking the lease, including penalties or notice periods.
6. Give a Notice Period:
- Provide the required notice period as stipulated in your lease agreement. This is typically 30 days, but it may vary based on your specific lease terms or local regulations.
7. Discuss Your Responsibilities:
- Clarify your understanding of any financial responsibilities you may have, such as paying the remaining rent, a penalty fee, or any other charges outlined in the lease agreement.
8. Request a Meeting:
- If appropriate, express your willingness to discuss the matter further. Provide your contact information and suggest a time when you are available for a meeting or discussion.
9. Express Gratitude:
- Thank your landlord for the understanding and cooperation. Express your gratitude for their assistance during your tenancy.
10. Closing:
- Close the letter professionally with a closing phrase such as “Sincerely” or “Best Regards.”
Sample Lease Termination Letter:
[Your Full Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Landlord’s/Property Manager’s Name]
[Landlord’s/Property Manager’s Address]
[City, State, ZIP Code]
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to inform you of my decision to terminate my lease agreement for the property located at [your current address]. Due to [explain the reason for breaking the lease, such as job relocation or personal circumstances], I find it necessary to end my tenancy earlier than initially planned.
As per the terms of our lease agreement, I understand that I am required to provide a [mention the required notice period] notice. Therefore, this letter serves as my [mention the number of days, e.g., 30 days] notice, and my last day of occupancy will be [mention the specific date, typically 30 days from the date of the letter].
I am aware of my responsibilities outlined in the lease agreement, including [mention any financial obligations, penalties, or notice requirements]. I am prepared to fulfill these obligations in a timely manner.
If necessary, I am available to discuss this matter further. Please feel free to contact me at [your phone number] or [your email address] to arrange a convenient time for a meeting.
I appreciate your understanding and cooperation in this matter. I have enjoyed my time at [property address] and am grateful for your assistance during my tenancy.
Thank you for your attention to this matter.
Sincerely,
[Your Full Name]
Remember to adjust the details in the sample letter according to your specific situation and the terms outlined in your lease agreement. Always check your lease agreement for any specific clauses related to lease termination.
