From,
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
To,
[Authority’s Name]
[Department or Agency Name]
[Address]
[City, State, ZIP Code]
Subject: Complaint about Damaged Road – Urgent Attention Required
Dear [Authority’s Name],
I hope this letter finds you well. I am writing to bring to your attention the deteriorating condition of [Specify the road or location] in our community. The current state of the road poses a significant risk to both pedestrians and motorists, and I believe urgent attention is needed to address this issue.
Details of the Damaged Road:
Location: [Specify the exact location of the damaged road]
Description of Damage: [Describe the nature and extent of the damage, e.g., potholes, cracks, uneven surface]
Date the Issue Was Noticed: [Specify when you first noticed the problem]
Concerns and Impacts:
The damaged road has been causing several concerns and impacts, including:
Safety hazards for pedestrians and drivers.
Increased risk of accidents and damage to vehicles.
[Any other specific concerns relevant to the situation].
I have attached photographs of the damaged road for your reference, clearly showing the severity of the issue.
I understand that road maintenance is a complex task, and I appreciate the efforts of [Department or Agency Name] in ensuring the safety and functionality of our community infrastructure. However, the current state of [Specify Road] requires immediate attention and repair.
I kindly request the following actions be taken promptly:
Inspection of the damaged road to assess the extent of the issue.
Immediate initiation of repairs to address the identified problems.
Regular maintenance to prevent similar issues in the future.
If there are any necessary procedures or documentation required from my end to support this complaint, please let me know, and I will promptly provide the required information.
I believe that your swift action in resolving this matter will greatly contribute to the safety and well-being of the community. Thank you for your attention to this urgent matter, and I look forward to a prompt resolution.
Sincerely,
[Your Full Name]
[Your Signature – if sending a hard copy]
