[Your School’s Letterhead, if applicable]
From,
[School Name]
[School Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
To,
[Sports Equipment Supplier’s Company Name]
[Supplier’s Company Address]
[City, State, ZIP Code]
Subject: Purchase Order for Sports Equipment
Dear [Sports Equipment Supplier’s Company Name],
I hope this letter finds you well. I am writing on behalf of [School Name] and am responsible for the procurement of sports equipment for our school. We are interested in placing an order for various sports equipment to enhance our school’s sports programs and activities.
Details of the Order:
We would like to order the following sports equipment:
Football Sets:
Quantity: [Specify Quantity]
Size: [Specify Size, e.g., Standard Size 5]
Brand/Specifications: [Specify Brand or Any Specific Requirements]
Basketball Kits:
Quantity: [Specify Quantity]
Size: [Specify Size, e.g., Official Size 7]
Brand/Specifications: [Specify Brand or Any Specific Requirements]
Badminton Rackets and Shuttlecocks:
Quantity: [Specify Quantity]
Brand/Specifications: [Specify Brand or Any Specific Requirements]
[Continue with additional sports equipment as needed]
Delivery Requirements:
We request the delivery of the above-mentioned sports equipment to our school premises at [School Address]. The delivery date should be scheduled on or before [Specify Desired Delivery Date].
Pricing and Payment Terms:
Kindly provide a detailed quotation for the total cost of the sports equipment, including any applicable taxes, shipping charges, or other fees. Additionally, please specify the payment terms, such as discounts for bulk purchases or any credit terms available.
Quality Assurance:
As quality is of utmost importance to us, we would appreciate any information regarding the durability, specifications, and warranties of the sports equipment.
Contact Information:
Please provide the contact details of the person responsible for handling this transaction, including their name, email address, and phone number.
Additional Information (if applicable):
[Include any additional information or specific requirements related to the sports equipment, such as customization options, bulk discounts, or any other relevant details.]
We are looking forward to establishing a long-lasting and mutually beneficial relationship with your company. If you have any catalogs, brochures, or additional information about your sports equipment, please feel free to include them with your response.
Thank you for your prompt attention to this matter. We anticipate your positive response and a smooth transaction.
Sincerely,
[Your Full Name]
[Your Position]
[School Name]
[Your Email Address]
[Your Phone Number]
[School Logo – if applicable]
